Important Dates:
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Abstract submission deadline: August 1st, 2025
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Notification of acceptance: September 8th, 2025
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Speaker Registration Deadline: October 3rd, 2025
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Poster Submission Deadline: October 10th, 2025
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Full paper submission deadline: October 24th, 2025 (Submission of full text is optional.)
Abstract Submission Requirements:
Authors wishing to make concurrent session presentations must submit an abstract that briefly describes the material to be presented by the abstract submission deadline, August 1st, 2025.
Once you are directed to the online abstract submission page, you should first sign up to log in to the system. Follow the instructions provided in the "steps for submitting an abstract" to upload your abstract to the system.
You can use a maximum of 10,000 characters with spaces for your abstract. The file size for any visuals, tables, graphs, images, etc. used in the paper should not exceed 10 MB. The abstract must include the following sections:
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Overview of the topic including its background and potential significance;
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Methodology: how the matter was addressed, what techniques were used;
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Results: key and ancillary findings;
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Conclusions: lessons learned, implications, next steps;
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References (if any).
Abstracts for the poster session must be submitted by the regular abstract deadline. The abstract format for the Poster Session is identical to that for the Concurrent Sessions. Additionally, such an abstract should clearly indicate that it is intended for the Poster Session. All abstracts must conform to the format structure outlined in the online abstract submission link. Abstracts must be submitted online through the conference website. Abstracts submitted by e-mail or in hard copy will not be processed.
Format for Full Text
If you would like to send the full abstract, there is no specific template for the full paper, nor do we have any particular expectations regarding topic headings and content. However, you should pay attention to the following points to ensure compliance with the format:
"Manuscripts should be double-spaced using a 12-point font on pages 8.5 x 11 inches or the metric equivalent. The first page should contain the article title, author(s)' name(s), and complete affiliation(s), title, and complete mailing address of the person to whom all correspondence should be addressed. Pages must be numbered. An abstract of no more than 150 words must be included. Please include keywords below the abstract. Manuscripts (including abstracts, footnotes, and references) may not exceed 25-35 pages or 9,500 words. Appendices may be provided separately, which do not count against the length limit."
The full paper upload deadline is the 24th of October and you can use the same submission system that you used for the abstract submission. In order to be able to upload the full paper, please click "Upload Your Full Paper" button. If you already uploaded your file, you can revise your file by clicking the "Edit | Delete" button after logging to the system.
We would like to emphasize that full paper submission in IAEE conferences is optional and if you choose not to upload one, you will still be able to present your study at the conference in December and your abstract will be published online in the conference proceedings.
Format for Posters
Students whose abstracts have been accepted are required to bring their posters directly to the conference venue for the actual presentation. Posters must be in ANSI E size (34 in. x 44 in.) or ISO A0 size (841 mm x 1189 mm) and can be in either portrait or landscape format. There are no additional format requirements, and presenters are free to design their presentations as they wish.