Online Registration

The Hotel Accommodation Details

 

All rates for a one-day stay in a 47 m² Standard Junior Suite are Ultra All-Inclusive, including taxes, and are exclusively discounted for conference delegates, subject to availability. Students and young professionals may opt to share a room to reduce costs. They can arrange to share with a preferred roommate or, if unable to find one, notify us at info@iaee2025.org.tr of their interest in room sharing. We will pair them with another participant of the same gender, subject to the availability of other interested participants.   For more detailed information...

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Category Descriptions and Required Documents for Registration

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Membership Participation at Conferences

IAEE members receive a lower registration fee than that for non-members. 

• Please make sure that your IAEE membership is active to register.  IAEE Global Login

 

Academic Participation at Conferences

An academic is someone who is employed full-time or part-time at an institution of higher learning, such as a university or college, in a teaching or research capacity, including roles such as professor, lecturer, or researcher. Academics must submit written verification from their institution, such as an employment contract, a letter from a department head or academic ID, attesting to their academic status when applying. For IAEE purposes, individuals who are not employed in an academic role, such as students or non-academic staff, would not qualify as academics.

The requirement must be met at the time of initial submission of research to the conference in question. Thus, an academic who is employed in a qualifying role at the time of initial submission of research for presentation at an IAEE conference will be eligible to participate in events designated for academics, even if their employment status changes by the time of the conference.

Academics must submit  verification form attesting to their academic status.

Note: Only one pdf document should be uploaded during registration. Therefore, the academic verification form should be uploaded to the system as a single pdf file.

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Student Participation at Conferences

A student is someone who is enrolled in a degree-granting program (either undergraduate or graduate) at an institution of higher learning and registered full-time according to the definition of his/her respective academic institution, and who is not employed full-time. Students must submit written verification from a professor or other verifiable school authority at their institution attesting to their full-time student status when making an application. In particular, note that post-docs and part-time students would not normally qualify as students for IAEE purposes.

The requirement must be met at the time of initial submission of research to the conference in question.Thus, a member who is a full-time student at the time of initial submission of research for presentation at a IAEE conference will be eligible to participate in events designated for students even if that person's status changes such that he/she is employed full-time at the time of the conference in question. Please download student verification form at  Student Definition (iaee.org)

 

Students must submit student verification form attesting to their student status.

Note: Only one pdf document should be uploaded during registration. Therefore, the student verification form should be uploaded to the system as a single pdf file.

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Spouse/Guest Registration Fees  

Spouses or accompanying persons receive the lowest registration fee. Their fee should only cover the costs of the opening/welcome reception, evening gala dinner function(s), and social event attendance rights. Spouses/accompanying persons do not have access to conference meetings. Efforts should be made to ensure that a delegate who wishes to attend sessions does not register as a Spouse/Guest registrant.

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THY Discount:  

 

THY Promo code: 009TKH25  

Turkish Airlines is the official airline of “IAEE MECA Conference”, special discounts are offered for all delegates. To proceed with the online booking tool, please visit turkishairlines.com and use the event code “009TKH25” under the Promotion code field at the payment page. ( please click for promo code usage information.)

 

For both the participant and one accompanying person, a discount will be applicable to all international flights arriving in ISTANBUL, valid 7 days prior to and 7 days after the conference date, as specified below;

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• Business Class % 15 Discount for C / D / J / K / Z / CL

• Economy Class % 10 Discount for A / B / E / H / L / M / O / P / Q / S / T / U / V / W / Y / CL

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The Conference Delegate Cancellation/Substitution Policy

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IAEE’s cancellation policy is fairly straight forward, following industry standards. Our current policy states:
“CANCELLATIONS/SUBSTITUTIONS: All cancellations and substitutions must be received by email.
Cancellations received on or before November 14th, 2025, are subject to a non-refundable <$250.00 minimum>
administrative fee. Cancellations received after November 15th, 2025, will be honored; however, no refund will be made. There will be no refunds for “no shows.” There is no exception allowed to this policy. Should you
be unable to attend, substitutions may be made to transfer your registration to another member of your
organization at any time up to November 15th,2025.”​